Accounts Reconciliation Blog

In the company that I work for, we do a lot of events. For the past years, we have asked for cash advances informally. We have also made payments to suppliers easily. A couple of years ago, the accountant decided to professionalize matters. She announced that we needed a paper trail. After that whenever a supplier sent us their bill or invoice, we couldn’t just give it to the accountant. We had to attach an accounts payable voucher.

Our accounts payable voucher was so simple. It is just a small sheet of paper where you fill in the following information: Name of company or name of person as it should appear on the check payment, amount to be paid and payment deadline. This simple sheet saved the accounting a lot of time. It made things so much easier for them to collect data without the need for verifying any data. The accounts payable voucher is also collected and compiled by the accounting department for proof.